FAQs for Artists

June 10-11,2017

2017 EVENT IMPORTANT DATES & DEADLINES:

IMPORTANT DATES & DEADLINES:
Application deadline: April 01, 2017
Jury dates: April 04-05, 2017
Notification of acceptance: April 06, 2017
Accept invitation & purchase deadline:
September May 01, 2017
Wait List notifications: May 03, 2017

APPLICATION AND BOOTH FEES:
Application fee: $35
Standard booth fee: $200
Double booth fee: $300
Corner upgrade: $75
Electricity: $75
(limited availability on double booths and all upgrades)

NO SHOW POLICY
Artists who have not checked-in and/or called the Festival Emergency Number (number will be available in confirmation materials) by 8:00 am Saturday, January 21 will be considered a “no-show.” No Show artists are not eligible for refunds. Assigned space(s) will be forfeited to a wait-list artist.

RAIN OR SHINE
There will be no “rain date” and fees will not be refunded in the case of inclement weather. The event will take place rain or shine.

AWARDS
The Artist Market Jury will award Exhibitor applications based on technical ability, originality of the art and quality of the booth display. Judging and awards will be held on Saturday for Best of Show, Fine Arts; Best of Show, Crafts; 2nd Place; 3rd Place; Honorable Mention (two) and Best Booth.

AMENITIES
– Snacks and water will be provided for artists on Saturday and Sunday.
– Booth Sitters are available during event hours upon request.
– Designated Festival Hotline available during event hours regarding assistance, emergencies, questions, concerns, etc.
— Friday load-in
– 24 Hour on site Security

ADVERTISING & PROMOTION
– AFFPS is among the top award winning art festival organizations in the southeast.
– With three events named in the TOP 100 of Arts Festivals in the nation.
– Voted Best Festivals by local media
– Holder of the only Guinness World Record by any arts festival organization in the U.S.
– AFFPS employs professional marketing strategies including:
– PR and online media platforms
– Print and online media ads
– Radio and TV
– Billboards, banners, posters and yard signs
– Extensive business partner collaboration
– Social media
– Dedicated interactive website
– Direct mail
– 300+ online calendar entries

PARKING
Free parking is available for both artists and festival guests within close proximity to Duluth Town Center.
Parking on the residential streets around the park is not permitted.

LOAD IN/LOAD OUT
Artists will be able to unload near their booth during set-up and tear down. Artists can load-in only during the designated times and must check-in with a photo ID. The lane of traffic where the festival takes place is only wide enough for one vehicle. Therefore, we depend upon artists’ cooperation to keep traffic moving at a pace that will allow everyone equal time to set-up. We ask that upon arrival at your booth location you unpack then move your vehicle before you start set-up. Artists will be responsible for hand carting in additional merchandise after the designated load in time.

WAIT LIST
A wait list will be maintained. Selected wait listed artists may be contacted when the Wait List is released through one day prior to the event date.

NO SHOW POLICY
Artists who have not checked-in and/or called the Festival Emergency Number (number will be available in confirmation materials) by Saturday at 8:00 a.m. will be considered a “no-show.” No Show artists are not eligible for refunds. Assigned space(s) will be forfeited to a wait-list artist.

RAIN OR SHINE
There will be no “rain date” and fees will not be refunded in the case of inclement weather. The event will take place rain or shine.

SALES TAX
Artists are responsible for collecting and reporting Sales Tax. A Sales Tax reporting documents is provided to participating artists at check-in at the event.

HOW THE FEES ARE USED
All AFFPS Festivals support the Georgia Foundation for Public Spaces, a not-for-profit organization dedicated to building a stronger arts community. The GFPS provides scholarships for artists to help them with their artistic career

RULES AND REGULATIONS

1. The Festival provides only the ground space for exhibits. Each Exhibitor must provide and prepare his/her own displays. We require Exhibitors to use white top tents of EZ UP quality or higher. All tents must be weighted (40 lbs. per tent leg min.). Set up will be on pavement or on grass.
2. Two weeks prior to the Festival, Exhibitors will be notified of their site location and detailed set up information. Plan to set up your booth on Friday, June 09, 2017. Last minute set up is Saturday, June 10, 2017 from 7 – 9 a.m.
3. After unloading Exhibitor vehicles must be moved to designated parking. Vehicles will not be permitted to remain in the exhibition space during the Festival, nor may they enter the Festival grounds until approved by the Festival Committee.
4. Exhibitors shall be responsible for obtaining any required licenses, permits or approvals under state laws applicable to his/her activity at the Festival and for paying any taxes, sales taxes, fees or other charges that may be applicable to any Exhibitor’s activity at the Festival.
5. The Festival is a rain or shine event. Cancellations prior to the due date must be made in written form and submitted by mail or email received by AFFPS by 5:00 pm on May 01, 2017. By mail: send to P.O. Box 422571, Atlanta GA 30342. By email: to info@affps.com. No refunds will be given for cancellations after the 30 day deadline date or no-shows.
6. The Festival reserves the right to cancel an Exhibitor’s contract. The Festival may require the Exhibitor to leave the Festival at any time if the Exhibitor is in violation of any rules and/or regulations stated herein.
7. Neither AFFPS nor its agents or representatives will be responsible for any injury, damage, or loss that may occur to the Exhibitor, the Exhibitor’s agents or representatives or his/her property from any cause whatsoever. Exhibitors should obtain, at their own expense, insurance against any loss, damage, or injury they may require.
8. All Artist Market merchandise must be original, handmade and created by the Exhibitor. Reproductions must be clearly identified as such. Original art must occupy at least 50% of the artist’s space. Browse bins may occupy only minimal space and must be aesthetically pleasing and not obstruct patron flow. All artwork on display must be for sale.
9. Artists may only show work in categories approved by the Jury.
10. Artists must be present with their work for the duration of the Festival. No commercial agents, dealers or salespeople may operate an artist’s booth.
11. The Artist Market Jury will award Exhibitor applications based on originality of the art and quality of the booth display. Judging will be done on Saturday for all awards.

WAIT LIST
A wait list will be maintained. Wait list applicants can be accepted up to and on the day of the Festival.

2017 Duluth Arts Festival Legal Agreement:

By applying online or signing a written application, you agree to indemnify, hold harmless, and defend the Atlanta Foundation for Public Spaces and the Georgia Foundation for Public Spaces dba Duluth Arts Festival and all of its officers, employees, servants and agents, against any and all liability claims, cost of whatever kind and nature, for injury to or death of any person or persons and for loss and damage to any property (State, County or other) occurring in connection with or in any way related to or arising out of the occupancy, use of premises or providing of services and equipment at the Festival.

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